Overview

This article shares the process of adding archiving rules in GFI Archiver.

Learn more about Using Archiving Rules in GFI Archiver.

 

Process

Follow these steps:

1. Open GFI Archiver admin interface.
2. Go to the Configuration tab.
3. Click Archiving Rules.
4. Click Add.
   
   
5. Go to the Rule Name field and specify a meaningful name for the archiving rule in the wizard.
6. Go to the Email Criteria section, specify rule conditions given below in this article.
   • Click  under to add more conditions.
7. Go to the Place matching email in folder field, and specify the folder path in the accepted convention given below in this article.
   • This is the folder where the emails will be archived.
   • If the folder specified by the user does not exist, it is created automatically.
8. Click Next.
   
   

 

Rule Conditions

Choose rule conditions from the available options described below:

Condition	Description
Subject	Emails that match the specified subject are archived.
Body	Emails that are an exact match to a word or a sentence specified in this criteria are archived.
Sender	Select Email and type the email address or select User and type the name of the user. A list of AD users will be displayed when you start typing the first letters of an email address or a user's name. Wildcards are supported. For example, if you enter *@domain.com, the value will match all users of 'domain.com'.
Recipient	Select Email and type the email address or select User and type the name of the user. Note: A list of AD users will be displayed when you start typing the first letters of an email address or a user's name. Wildcards are supported. For example, if you enter *@domain.com, the value will match all users of 'domain.com'.
Full email size	Select a filter from the available options (Equals, Greater Than, Greater or Equal Than, Smaller Than, Smaller or Equal Than) and specify an email size in MB.
Attachment Size	Select a filter from the available options (Equals, Greater Than, Greater Than or Equals, Smaller Than, Smaller Than or Equals) and specify an attachment size in MB.
Attachment Type	Select a filter from the available options: Images, Documents, Music, Videos, Custom.

 

Folder Path Convention

The desired folder path can be written in the 'Place matching email in folder' field using the following conventions:

• Represent \ (backslash) by /\.
• Represent / (forward slash) by //.
• For example, to enter the following folder path:
  
• Input the path as: Inbox\Managerial//CEO\Requests/\Queries