Answer
This article does not refer to the latest version of the product.
If you want to upgrade to the latest version, please read: http://www.gfi.com/support/products/gfi-archiver/How-to-upgrade
This article covers the process of upgrading GFI MailArchiver to GFI MailArchiver 2014 build 20140616
IMPORTANT
If you are upgrading from GFI MailArchiver 2011 or older, please read the relevant sections at the bottom of this page:
- When upgrading from GFI MailArchiver 2011 or older
- When upgrading from GFI MailArchiver 5 or older
- When upgrading from GFI MailArchiver 3 or older
PRE-REQUISITES
- Ensure that the system meets the increased system requirements
- It is best practice to create a backup of the system incl. data before performing the upgrade
- Microsoft SQL Server 2000 is no longer supported
- You must have a license key for GFI MailArchiver 2014 already as we do not issue any keys for this version anymore. Please check the customer area beforehand. When upgrading the license key in the customer area you will not be issue a key for GFI MailArchiver 2014, but the latest version available.
- Distributed Deployment Manager is not distributed anymore with the installation . In case you have a distributed deployment environments, please contact the GFI technical support team.
- The PST Exporter has been made obsolete and replaced by the Archive Assistant
UPGRADE PROCEDURE
- Ensure that you are logged on as Administrator or using an account with administrative privileges
- Fully disable any anti-virus software running on the GFI MailArchiver server
- Download the installer from:
- When installing on a x64 operating system: http://cdndl.gfi.com/mailarchiver2014_x64.exe
- When installing on a x86 operating system: http://cdndl.gfi.com/mailarchiver2014.exe
- Before starting the installation, save and close all open applications on the server
- Run the installer from a local disk (not a network location)
- Follow the wizard and enter the requested information
- The installation will be updated
- Settings and data will be retained
- On the Post Install Update page choose the option Upgrade Database schema now; this will launch the BulkSchemaUpgrader tool
- IMPORTANT: GFI MailArchiver does not work if the database schema of the databases is not upgraded
- If the logged on user does not have sufficient privileges on the Microsoft SQL server, a username / password dialog will be shown
- Enter the 'sa' account and password of the Microsoft SQL server (KBID003580)
- Once the database schema have been updated successfully, a dialog will allow to re-enable archival of emails; ensure that the entries in the list are ticked and enable archival
- Re-enable anti-virus software if needed
- If using the Microsoft Outlook Connector, upgrade them using the installer found in the directory: ..\GFI\MailArchiver\Client Tools
- If using the Archive Assistant upgrade existing installations to the latest version using the installer found in the directory: ..\GFI\MailArchiver\Client Tools
REGARDING THE SCHEMA UPGRADE OF ARCHIVE STORES
When performing a regular upgrade the schema of the Archive Stores resp. databases is performed though the BulkSchemaUpgrader.
In case an Archive Store is not attached to the GFI MailArchiver installation when the upgrade is performed, the schema will be upgraded automatically once the Archive Store is attached at any later point in time.
This applies to any Archive Store from GFI MailArchiver 4 or newer.
Microsoft SQL based Archive Stores from GFI MailArchiver 3 can also be attached to current versions, but they will be attached in a read-only mode and no new emails can be stored in them.
WHAT’S NEW
- GFI MailArchiver 2014 build 20140616
- GFI MailArchiver 2013 R2 build 20131111
- GFI MailArchiver 2013 SR1 build 20130723
- GFI MailArchiver 2013 SR1 build 20130704
- GFI MailArchiver 2013 build 20130510
WHEN UPGRADING FROM GFI MAILARCHIVER 2011 OR OLDER
In GFI MailArchiver 2012 Archive Store Management was redesigned to automate the Archive Store creation process. This has an effect on how several features within the product work and this applies to newer versions too.
Notes:
- Microsoft SQL Server 2000 is no longer supported
- Export of emails from GFI MailArchiver 2 Archive Stores and GFI MailEssentials Archive is no longer supported
- Launch the web interface as an administrator, go through the following sections and ensure that settings are up to date and valid
- Configuration > Archive Stores > Schedule Archive Store (ensure that a Periodic Schedule is configured)
Additional Post-Upgrade Tasks
- Launch the web interface as an administrator, go through the following sections and ensure that settings are up to date and valid
- Configuration > Archive Stores > Schedule Archive
- Configuration > Archive Stores > New Archive Store Settings
- Configuration > General Settings > Change Settings
Database Schema Upgrade
Ensure that the Database Schema is upgraded during the installation / upgrade process, otherwise Archive Store automation is not implemented and the new version of GFI MailArchiver does not work. The Database Schema can also be upgraded manually using the Database Schema Upgrader tool. For more information refer to Upgrading the database schema.
Databases cannot be created manually
Archive Stores can no longer be created manually. Archive Store management is an automated process handled by GFI MailArchiver.
Automatic Archive Store Creation
To facilitate Archive Store management, GFI MailArchiver creates new Archive Stores as required. The new Archive Stores are created when emails are received into GFI MailArchiver from Journaling or from Manual Archiving, based on the template settings specified in the New Archive Store Settings.
New Archive Store Settings
A template for automatically creating new Archive Stores is created based on New Archive Store Settings specified during post installation tasks. This template can be modified later from the GFI MailArchiver UI. For more information refer to Configuring Archive Store Settings.
Scheduling Archive Stores
Archive Stores are automatically created periodically on a predefined schedule. The default and recommended rollover period is bi-Monthly. For more information refer to Scheduling Archive Stores.
No active / inactive Archive Store
Created Archive Stores remain active until the Archive Store is full, or set as read-only, so emails with dates that span the Archive Store period are archived within the respective container.
A read-only Archive Store
An Archive Store can be set as Read-only. When this happens, a new Archive Store for the same period is created when an email that falls within that time bracket needs to be archived. For more information refer to Editing Existing Archive Store Details.
A full Archive Store
A new Archive Store for the same period is created if the recommended size limit for that Archive Store is reached. This feature is only available for Archive Stores based on SQL Server Express and Firebird databases.
Single instance storage
Using a single-instance storage system, GFI MailArchiver ensures that no duplicate emails are kept within the same Archive Store.
Importing emails into GFI MailArchiver
When using the GFI MailArchiver Import Export Tool to import emails in GFI MailArchiver, emails are sorted and archived according to their date without the need of creating a plan. New Archive Stores are created as required if none exist for a particular period. If an email is imported for 1 user, then all recipients / senders in the email have ownership of that email, and they can access it. Archive Stores created during import process can be used for normal GFI MailArchiver operations when emails are archived from journaling or manual archiving. For more information refer to Import and Export Emails.
GFI MailArchiver 5 or 4 should not be upgraded to the latest version directly.
WHEN UPGRADING FROM GFI MAILARCHIVER 6.3 OR OLDER
- Upgrade to GFI MailArchiver 6.4 build 20100702 first (please contact GFI technical support in order to obtain the installer)
- Upgrade to the latest version